Name Files



There will be times when it may be necessary to locate an individual's

fingerprints when no current fingerprints are available, but the name

with a police number or the classification is known. In order to

facilitate work of this nature, as well as to keep a complete record

and check on each set of fingerprints, it is necessary that the files

be indexed in a manner similar to that in which books in a library are

indexed.











In this connection, for each fingerprint card there is prepared an

index card. On this the name of the individual is placed, with all

known aliases, the fingerprint classification formula, the police or

arrest number, the date of arrest or other action. It is desirable,

also, to have on this card such general information as age, height,

weight and race. Figure 415 shows the front of a suggested type of 3-

by 5-inch index card.















FBI NUMBER Followed

+--------+--------+----------+----------+-------+-------------+

ASSEMBLY POST G N-IDENTS DOC. LAB MISC.

+--------+--------+----------+----------+-------+

Searched Thru

+-------------+



................................. Classification....................

MASTER PRINT NAME



................................. Reference.........................

CURRENT PRINT NAME



+--------------+--------------+---------------+-------------+-------------+

1. Right Thumb2. Right Index3. Right Middle4. Right Ring5. Right

Little





+--------------+--------------+---------------+-------------+-------------+

6. Left Thumb 7. Left Index 8. Left Middle 9. Left Ring 10. Left

Little





+--------------+--------------+---------------+-------------+-------------+

TYPE OF CURRENT PRINT Number and Initials of

Criminal Non-Criminal Employee Charging Out:



Date..................Date...............................................

16-58188-1 U.S. GOVERNMENT PRINTING OFFICE



Figure 416 shows the reverse side of the 3- by 5-inch index card.

These are filed alphabetically in special cabinets. An index card also

should be made for every alias which an individual has used. Figure

417 shows an electrically operated file cabinet in which the index

cards are filed. It is suggested that the alias cards be of a

different color from the one bearing the correct name, known as the

Master. Each alias card also should have typed on it the correct

name of the individual, for purposes of reference and cross-checking.

For convenience and accuracy these files, as in the fingerprint files,

should also have suitable guide cards.











LAST NAME FIRST NAME MIDDLE NAME F.P. CLASS IDENT NO.





ALIAS RACE SEX AGE





ADDRESS





HEIGHT WEIGHT EYES HAIR COMPLEXION OCCUPATION





DATE AND PLACE OF BIRTH SCARS AND MARKS



(SEE OTHER SIDE FOR ARREST RECORD)







DATE NUMBER CHARGE DISPOSITION



























It is advisable to make use of charge-out cards when original index

cards are drawn from the files. Figure 418 shows a charge-out card.



To supplant the 3- by 5-inch index cards mentioned above, many law

enforcement agencies have found it desirable to use a separate sheet,

sometimes referred to as a History Sheet or Information Sheet,

containing the complete case history of the subject involved. These

separate sheets can be filed by fingerprint number sequence and

contain not only the data such as the known aliases, the fingerprint

classification formula, the arrest number, and other essential items

which are set out on the 3- by 5-inch cards as heretofore described,

but also contain a concise summary of the subject's arrest history,

particularly with reference to his criminal activities in the

particular city. They may also contain a summarized case history with

respect to each arrest or commitment, including such items as the date

and place of arrest, complete home address, relatives, the essential

facts concerning the prosecution of charges, and the ultimate

disposition.









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